There are various ways a tenancy can end. The most common way of a tenancy ending is when a tenant gives the landlord the required one month's notice, and then leaves.
The tenant can give one month's notice to expire at the end of any fixed term or during a periodic tenancy (where the fixed term has expired and the tenancy rolls on from month to month).
When a landlord wishes to end the tenancy by giving notice to the tenants, the document has to be in a prescribed form. It is not possible to simply write a letter explaining that notice is being given. There are two types of section 21 notice: one that gives notice during a fixed term, and one that gives notice during a periodic tenancy.
It is important that landlords give notice to end tenancies properly as incorrect paperwork can mean the tenancy is not lawfully ended. This can cause problems if landlords ever have to go to court to regain possession of a property. A good letting agent can ensure that the correct notice is always used.
At the end of a tenancy, a landlord or letting agent will check to make sure that the property is being handed back in a satisfactory condition.If the property is in a good condition and no money is owed in rent, the security deposit can be returned to the tenant.
There maybe some cleaning or repair works that need to be carried out at the end of a tenancy, the cost of these works should be negotiated with the tenants and an appropriate deduction made from their security deposit.
Finally, the utility companies and local authority need to be informed that the tenants have vacated and the accounts transferred to either the landlord's or new tenants' names.